Create an inbox rule for new Outlook for Windows (Classic Outlook)

Tags Outlook

Create an inbox rule in Outlook on the web

  1. Select Settings Settings icon.

  2. Select Mail. Then under Mail, select Rules.

  3. Select Add new rule The Add icon.

  4. Type a name for the inbox rule in the Name your rule box and then select a condition and action from their respective drop-down lists. You can add additional conditions or actions by selecting Add a condition or Add an action.

  5. Add exceptions to the inbox rule by selecting Add exception and then choosing one from the Add exception menu.

  6. By default, the Stop processing more rules option is turned on. With this option on, when a message arrives in your inbox that meets the criteria for more than one rule, only the first rule will be applied. If you don't select this check box, all inbox rules that a message meets the criteria for will be applied.

    Stop processing rules

Edit an inbox rule in Outlook on the web

You can edit any inbox rule by selecting it and choosing Edit rule Edit pencil icon to open the rule so that you can change the conditions or actions of the rule.

Delete an inbox rule in Outlook on the web

If you have an inbox rule that you no longer want, you can select it and then select Delete Outlook mobile browser delete icon to remove it. If you just want to turn the rule off for a while, remove the check mark next to the rule.

Set the order in which inbox rules are applied to incoming messages in Outlook on the web

Inbox rules are applied to incoming messages based on the order they appear in within the Inbox rules list. You can arrange the order in which the rules you create are applied to messages coming into your inbox:

  1. Select Settings Settings icon.

  2. Select Mail. Then under Mail, select Rules.

  3. Select the rule you want to move and then select the up arrow or down arrow Move rule up or down in list to place the rule where you want it positioned within the list of rules.

 

Note: If you use a work or school account to sign in to Microsoft 365, you're using Outlook on the web. If you're using an Outlook.com, Hotmail, Live, or MSN account, please go to the Outlook.com tab.

Disable and enable rules in Outlook on the web

If you'd like to temporarily pause, or suspend, a rule from operating and you don't want to delete it, consider disabling the rule. To disable or enable a rule:

  1. At the top of the page, select Settings .

  2. Select Mail > Rules.

  3. Use the toggle next to the rule name to disable or enable the rule. Use the toggle to disable or enable a rule.

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